Short beats long. Clients renew when they can see the work in under a minute. Copy this, fill it from the Care Run, and send.

Subject

[Site name] care report for [month]: all healthy

Body

Hi [name],

Your site is healthy. Here is what we did in [month]:

• Updates: [N] items updated, all tested after the update
• Backups: verified on [date]
• Forms: every form tested and delivering
• Uptime: [X]% with [none / one short outage on date, caused by...]
• Speed: mobile score [X], [up / down / same] from last month

One thing I recommend next: [single concrete suggestion, or nothing this month].

Coming up: [domain / SSL / hosting] renews on [date], [handled by us / you will get an invoice].

Rules

• Lead with the verdict, so a busy owner can stop after the first line
• Report a problem you fixed. It is the best proof of value in the whole email
• Make one recommendation at most, or the client will act on none of them